Scheduling of lodging, meeting rooms, meals, refreshments and equipment

Calculating and booking reservation deposits

Entering  arrangements based on prior year's similar event with the same group

Entering "booking events," e.g., due dates for deposits and booking agreement forms

Available and booked lodges and meeting rooms for ranges of dates, in color-coded grid form

Scheduling overlaps for lodging and meeting rooms (catches inadvertent over-booking)

Contact persons for any given event or group

Daily scheduling summary for food services, housekeeping, and maintenance departments

Kitchen module gives kitchen staff read-only access to reports on meals and refreshments scheduled

Tickler list of reminders for events overdue, e.g., deposits and information forms

Dining room meals scheduled summary by day; warning if new booking exceeds capacity of dining room

Summary of charges and credits by event

Booking agreement

Standard invoice

Reservation fees invoice

Customizable letters to group contact person e.g., booking confirmation letter (mail-merge to MS Word)

Customizable mail merge letters (using MS Word) to selected groups or for selected time periods.

Daily facility activity summary showing groups arriving, departing, and continuing, plus any day-use groups;  includes contact name & phone, lodges, meeting rooms, and equipment booked

Daily food service report (meals and refreshments scheduled, dietary restrictions);

Lodging and meeting rooms scheduled, including equipment needed and any setup notes

Event registrations and account balances

Event Information summary (one-page summary of information on a single event)

Events List by Sponsoring Group

Events List by Event Type and Sponsoring Group

Daily cash receipts and credits

Center usage statistics summary reports showing guest count, meals served, lodges and meeting rooms booked, and person days, with totals by week, month, and year

Mailing labels for contacts of selected events or date ranges

and more!